If you’re a small business owner, you need to know about all the laws and regulations governing your company. This can be overwhelming and confusing at times, especially because many laws often change.

Plus, complying with local, state, and federal entities is non-negotiable and required.

Keeping your business compliant is the most important factor surrounding your success. Not doing so can result in fines and even cost you the business altogether. You must be responsible and honest with your reporting and business ethics at all times.

It’s a good idea to keep a quality control person or staff on your payroll. This will ensure the documentation gets reviewed on a consistent basis. This department can help reduce the stress involved in maintaining your status as a reputable company.

Need help? Check out these legal compliance tips for small businesses. Keep reading to learn more!

Laws

It’s important for company owners to be aware of all the laws relating business operations.

You may choose to hire a lawyer for legal issues that crop up. But you should also keep a good lawyer in your network to ask questions and confirm policies with before implementing them.

Understanding laws can be extremely complicated. Don’t try tackling legal matters on your own.

Permits

Many businesses need operations permits pertaining to the services provided. It’s important to keep up with renewals and legal compliance surrounding these permits at all times.

Failing to get the required permits can and will result in fines. Your business could be shut down by local, state, or federal authorities without notice. You must provide proper documentation proving your legal status to resume operations.

Licenses

If you’re running a business as a public entity, you must obtain a business license.

This is a simple process that requires filing forms with your city and/or state. You must provide a promise to operate by stated agreements, including laws.

Business licenses must be renewed according to your city’s laws. Keep in mind that you’ll also need to report fact changes about your business immediately.

Regulations

Every city and state has regulations that businesses are expected to adhere to.

Regulations are different than laws but they are required as per legislation. They’re generally enforced by regulatory agencies that are mandated to carry out the purpose of the legislation. Regulations are also referred to as regulatory requirements,

It’s important to know which regulations affect your business and how.

Tax Rules

One of the most common fines assessed to small businesses is for tax penalties.

Failure to pay taxes on time, underpayment of estimated taxes, and tax fraud are a few examples of why a business can get penalized.

Make sure that your financial records are up-to-date at all times to prevent costly mistakes and future audits.

Environmental Obligations

Many states have legislation surrounding environmental laws. They also regulate the operating duties of companies and corporations.

It’s important to know what your obligations are in order to avoid penalties. You should be familiar with environmental issues surrounding your business. Always adhere to the laws accordingly.

Advertising

Businesses are also susceptible to advertising legislation that regulates honesty in marketing campaigns. It’s your responsibility to avoid placing deceptive or inaccurate content and information in your ads.

There are several legal compliance issues that can crop up. Consider having a lawyer to review your ads before they go live.

Human Resources

Your human resources department is one of the most important functions of your business. It’s important to maintain proper policies according to your state. Sexual harassment is one such policy.

It’s legislated by state and federal governments to protect your employees. Work benefits compensation plans and pension policies are among the policies that you may be familiar with.

Antitrust Obligations

Certain relations, such as those with competitors, require antitrust obligations that you should be aware of. Each business is different, but it’s important to follow them strictly.

Antitrust obligations help protect consumers from businesses competing unfairly to gain support.

Auditing

You should have periodic compliance maintenance within your business, too. Financial audits, for example, can find tax errors and unintentional overpayments. This can save your company money and prevent unnecessary fines.

Remember that audits take a massive amount of time and energy.

It’s important that, as a business owner, you don’t try to take it all on yourself. Have teams in place for these events to keep your business running smoothly and efficiently at all times.

Registrations

You must register your business wherever you plan to operate. This means that you should register your business as you expand into new states. You can find the registration requirements at your local business registration office.

Business registration offices are usually found at the county level.

Required Workplace Notices

All businesses must post workplace notices, such as the federal and state laws surrounding employee minimum wage. Failure to display these notices can result in costly fines.

Notices must be placed in common areas like employee break rooms.

Documenting Evidence

Keeping copies of documentation, such as contracts and invoices, helps prevent legal crises in the future. You should keep scanned copies as well as hard copies in a safe place.

Legal Compliance

Keeping your business compliant is imperative for legal purposes.

If you’re a small business owner or you’re just getting a new business started, use these tips as a guideline. But also remember how important it is to understand the dynamics of each area of legal compliance within your own company.

Owning a small business is an entrepreneur’s dream come true. Make sure to keep your dreams in check with reality when it comes to legalities surrounding your business. It could save you money, headaches, and protect your business.

If you have questions about legal compliance, listen to our podcast or contact us!